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Pictor Acadmey

Data Protection / Privacy Notice / Our Commitment to GDPR

Longford Park School wish to assure all our customers and stakeholders of the school that (As per Article 28(1) of the GDPR we as a data processor have in place “appropriate technical or organisation measures, in such a manner that processing will meet the requirements of this regulation…”.


We would like to share with you our privacy notice, if you wish to receive a full copy of our data protection policy then this can be found on our policy page - see link below.


Please see link to our data controller statement that confirms the measures the school has in place to protect the personal information we hold.


We will always ask for your consent to hold this information.  Before delivery of our services can commence we will must ask for your consent to hold this information.  Please see link to our consent form.

Privacy Notice for Outreach Behaviour Support Schools

Under data protection law, our stakeholders have a right to be assured of our best practice when complying with the General Data Protection Regulation.


We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to our stakeholders where we are processing data that has been shared by them.

This privacy notice explains how we collect, store and use personal data about pupils, families and possible their employees.

We, Longford Park School, 74 Cromwell Road, Stretford Manchester M32 8QJ, are the ‘data processor’ and ‘data controller’ for the purposes of data protection law.

Our Data Protection Officer DPO is contracted to the school as part of a Service Level Agreement. You are able to contact them by writing to the school, your correspondence should be addressed to the Data Protection Officer.


The personal data we hold

Personal data relates to a natural living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.


Personal data that we may collect, use, store and share (when appropriate) about pupils includes, but is not restricted to:

  • Contact details, contact preferences, date of birth, identification documents

  • Results of internal assessments and externally set tests

  • Pupil and curricular records

  • Characteristics, such as ethnic background, eligibility for free school meals, or special educational needs

  • Exclusion information

  • Details of any medical conditions, including physical and mental health

  • Attendance information

  • Safeguarding information

  • Details of any support received, including care packages, plans and support providers

  • Photographs

  • CCTV images captured in school


We may also hold data about pupils that we have received from other organisations, including other schools, local authorities and the Department for Education.


Why we use this data

We use this data to:

  • Support pupil learning

  • Monitor and report on pupil progress

  • Provide appropriate pastoral care

  • Protect pupil welfare

  • Assess the quality of our services

  • Administer admissions waiting lists

  • Carry out research

  • Comply with the law regarding data sharing


Our legal basis for using this data

We only collect and use pupils’ personal data when the law allows us to. Most commonly, we process it where:

  • We need to comply with a legal obligation

  • We need it to perform an official task in the public interest


Less commonly, we may also process pupils’ personal data in situations where:

  • We have obtained consent to use it in a certain way

  • We need to protect the individual’s vital interests (or someone else’s interests)


Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.


Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.


Collecting this information

The school is the data processor and data controller. Our stakeholders share information with us for the purpose of providing them with our Outreach Support and we process this information to provide this support. The school then becomes the Data Controller and will also compile its own data to deliver the support and intended outcomes, the school decides how the data is processed and for what purpose.


Under data protection legislation we are required to inform you that our lawful basis for processing sensitive information is in pursuit of our legitimate interests as a service providing you with behaviour outreach support.


While the majority of information we collect about pupils is mandatory, there is some information that can be provided voluntarily.


Whenever we seek to collect information from you or the families concerned, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying and consent forms are provided for optional information.


How we store this data

All personal information is stored electronically and is kept while the pupil is of Primary Education age. We may also keep it beyond this in order to comply with our legal and safeguarding obligations. Our Records Management Policy sets out how long we keep information about pupils.


Our Records Management Policy and all other school policies can be found on our website, under the heading of Key Information, Policies - page - https://www.longfordparkschool.co.uk/policies/


Data sharing

We do not share information about pupils with other third party without consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

  • Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions

  • The Department for Education

  • The pupil’s family and representatives

  • Educators and examining bodies

  • Our regulator - Ofsted

  • Suppliers and service providers – to enable them to provide the service we have contracted them for

  • Financial organisations

  • Central and local government

  • Our auditors

  • Survey and research organisations

  • Health authorities

  • Security organisations

  • Health and social welfare organisations

  • Professional advisers and consultants

  • Charities and voluntary organisations

  • Police forces, courts, tribunals

  • Professional bodies


Individuals, Parents and pupils’ rights regarding personal data

Individuals have a right to make a ‘subject access request’ to gain access to the personal information that the school holds about them.

If a subject access request is received, we will respond by following our procedures and policies.


Other rights

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. When gaining consent we will inform all parents whether their consent to use of information is mandatory or voluntary.


Voluntary consent would be considered as the right to:

  • Object to the use of personal data if it would cause, or is causing, damage or distress

  • Prevent it being used to send direct marketing

  • Object to decisions being taken by automated means (by a computer or machine, rather than by a person)

  • In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing

  • Claim compensation for damages caused by a breach of the data protection regulations



We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

  • Report a concern online at https://ico.org.uk/concerns/

  • Call 0303 123 1113

  • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF


Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please write to the school:-


For the Attention of the Data protection officer:

Longford Park School, 74 Cromwell Road, Stretford, Manchester M32 8QJ

See our Policy Page for our Data Protection Policy and other related policies

• Freedom of Information Policy

• Information Security Policy

• Records Management Policy

• Data Breach Management Policy

• and with other legislation or regulations (including audit, equal opportunities and ethics) affecting the school

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